Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

What Does a Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Do?

Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Day-to-Day Responsibilities

• 1Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• 2Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• 3Create, maintain, and enter information into databases.
• 4Use computers for various applications, such as database management or word processing.
• 5Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• 6Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• 7Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• 8Schedule and confirm appointments for clients, customers, or supervisors.

Required Skills

• Active Listening
• Speaking
• Reading Comprehension
• Writing
• 3M Post-it App
• Adobe Acrobat
• Adobe Creative Cloud software
• Adobe Dreamweaver
• Adobe Illustrator
• Adobe InDesign
• Adobe Photoshop
• ADP Workforce Now
• Airtable
• Apache Cassandra

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Salary