Executive Secretaries and Executive Administrative Assistants

What Does a Executive Secretaries and Executive Administrative Assistants Do?

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Day-to-Day Responsibilities

• 1Manage and maintain executives' schedules.
• 2Make travel arrangements for executives.
• 3Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• 4Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• 5Answer phone calls and direct calls to appropriate parties or take messages.
• 6Prepare responses to correspondence containing routine inquiries.
• 7Open, sort, and distribute incoming correspondence, including faxes and email.
• 8Greet visitors and determine whether they should be given access to specific individuals.

Required Skills

• Reading Comprehension
• Active Listening
• Speaking
• Writing
• Adobe Acrobat
• Adobe Contribute
• Adobe Illustrator
• Adobe InDesign
• Adobe Photoshop
• Aestiva Purchase Order
• Airtable
• Apple Keynote
• Apple macOS
• Appointment scheduling software

Executive Secretaries and Executive Administrative Assistants Salary