Document Management Specialists

What Does a Document Management Specialists Do?

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

Day-to-Day Responsibilities

• 1Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
• 2Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
• 3Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
• 4Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
• 5Develop, document, or maintain standards, best practices, or system usage procedures.
• 6Assist in the assessment, acquisition, or deployment of new electronic document management systems.
• 7Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
• 8Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.

Required Skills

• Reading Comprehension
• Active Listening
• Writing
• Critical Thinking
• Monitoring
• Ademero Content Central
• Adobe Acrobat
• Adobe Dreamweaver
• Adobe InDesign
• Adobe Photoshop
• Advanced Processing and Imaging OptiView ECM
• Alfresco Software Alfresco
• Apache Groovy
• Apache Tomcat
• Apple Final Cut Pro